Pope Francis’ trip to US grows to three-city tour

By Tom Tracy 
Catholic News Service

The first traces of preparation for Pope Francis’ historic U.S. visit this September could be said to have started in Milan, Italy, in 2012.
In closing the Vatican-sponsored World Meeting of Families held there that year, Pope Benedict XVI announced that the 2015 gathering would take place in Philadelphia.
Philadelphia
Right away, the Archdiocese of Philadelphia and World Meeting of Families organizers considered the possibility of a papal visit, which has often accompanied the family summit held every three years in a different host country.
Although at that time the event’s planners could not have known that Pope Francis would be at the Vatican helm in 2015, they laid out contingency plans in hopes the World Meeting of Families would draw a papal visit.
“The planning started right away in 2012 when we found out the archdiocese was being asked to host the meeting,” said Kenneth Gavin, Philadelphia’s archdiocesan director of communications.
Last November, the Vatican officially confirmed Pope Francis would attend the international family gathering, and the pope’s itinerary eventually expanded to include first a stop in Cuba, followed by Washington, New York City and finally Philadelphia.
Gavin noted that in Philadelphia alone, there are two papal trip planning bodies: one for the Sept. 22-25 World Meeting of Families under the direction of veteran communications professional Donna Crilley Farrell, and an archdiocesan effort for everything else concerning the Sept. 26-27 papal visit to Philadelphia, with a degree of overlap since the events are intertwined.
First, local church officials studied how other large cities managed the World Meeting of Families, and then started building planning teams, including civic partnerships with the city of Philadelphia, the U.S. government, national security and law enforcement agencies, the Philadelphia-based Franklin Institute –– which will host a Vatican art exhibit through next year –– along with other cultural and civic institutions, according to Gavin.
By mid-July, the archdiocese had a database of some 6,000 general volunteers, 500 volunteer media, language and church-related experts to staff a 115,000-square-foot media center planned for the Pennsylvania Convention Center.
The pope’s outdoor closing Mass at Philadelphia’s Benjamin Franklin Parkway could draw more than 1.5 million participants. Pope Francis also is expected to meet with Hispanics and immigrants, and separately, with inmates at a correctional facility in the “City of Brotherly Love.”
The World Meeting of Families serves as the centerpiece of the papal visit –– something the advance team made clear should not be overshadowed by planning any larger papal events elsewhere beforehand.
Washington
The Washington portion of the visit eventually grew to include a Catholic Charities-related encounter with homeless people. The pope will visit President Barack Obama at the White House and address a joint meeting of Congress; those events are managed independently by those entities, including press credentialing for them.
Pope Francis also will celebrate a canonization Mass for Blessed Junipero Serra at the Basilica of the National Shrine of the Immaculate Conception.
As with the other locations, tickets to the pope’s events in the capital are limited and are mostly being distributed through local parishes. Members of the general public will be able to view a live broadcast of the pope’s remarks to Congress via Jumbotrons at the West Front of the Capitol.
Chieko Noguchi, director of media and public relations for the Archdiocese of Washington, said press credentialing for events the archdiocese is overseeing has been daunting.
Noguchi joined other church officials in predicting that media coverage of Pope Francis’ trip will likely exceed that of Pope Benedict’s 2008 visit to Washington and New York.
“We have so much interest from everything pope-related, and there are so many different meetings going on right now,” Noguchi told CNS. “We are still trying to determine media access balanced with security concerns along with the desire that as many people as possible can share in this historic event.”
The U.S. Conference of Catholic Bishops will attempt to parse out journalist access strategically and as fairly as possible, according to Helen Osman, the USCCB’s secretary for communications who is now national coordinator of communications for the papal visit.
The USCCB, Osman added, started signing contracts on event and media center/convention space late last year before the Vatican publicly confirmed Pope Francis’ visit.
Pope Francis is expected to speak primarily in Spanish, so another planning priority has been to enlist sufficient bilingual staff to assist reporters with simultaneous translations of remarks by the pope, who often deviates from prepared texts. “In the past, the Vatican provided us with texts of the speeches in various languages for the journalists, so if he is speaking extemporaneously in Spanish that will be a challenge,” Osman said.
New York
In New York City, where the archdiocese enlisted additional planning and leadership skills of former American Express executive Albert Kelley, who served as CEO of the 2014 Super Bowl event, church officials are responsible for five papal events at four sites. The U.N. papal event is being managed by the United Nations.
Pope Francis will attend an interreligious prayer service at the National September 11 Memorial & Museum at the World Trade Center site, meet with small groups at the St. Patrick’s Cathedral and a Catholic elementary school in East Harlem, and celebrate a Mass at Madison Square Garden.
“In all of our planning we are trying to maximize the time the Holy Father has to interact with people and we kept the furnishings at the sites very simple,” said Joseph Zwilling, the archdiocesan director of communications.
“The Holy Father wants to have an encounter with people, he wants to learn about us and how the church operates in New York and the United States, and we want to give him a real understanding of our inner city schools, immigrant populations, of what we do for newcomers to our country and of how faith communities can coexist,” Zwilling said.