Administrative Assistant

Contact Name: 
Cathy Smith
Email Address:
Phone Number: 
(254) 753-0146 Fax: (254) 753-5100
Job Description: 

This position is a flexible, part-time position (Approx. 20 hours per week) and is responsible for administrative functions of the office and works directly with the pastor and other staff members. The position reports directly to the pastor.


Act as a witness to Gospel values by modeling the teachings of the Catholic Church
Maintain relationships with clergy, parish staff and parishioners
Backup to receptionist
Data Entry into PDS System
Over-sight of Money Counter Teams and process
Work approx. 4-5 weekends per year, as needed and assigned by Parish Business Administrator
Continuously grow in your ministry by participating in religious ceremonies, training sessions and reflection activities as directed

Knowledge, Skills, and Abilities: 

Excellent communication skills, an understanding of computer and social media strategies, strong work ethic, and an ability to interact with parishioners and others who come to the parish office.
Excellent verbal and written communication skills
Knowledge of the Catholic Community
Knowledge, skills and abilities related to general accounting/bookkeeping and an understanding of financial terms
Ability to operate various word-processing software, spreadsheets, and
database programs
Ability to provide excellent customer service and work effectively with staff, clergy and parishioners
Ability to organize, prioritize and utilize effective time management techniques.
Ability to maintain confidentiality at all time.
Ability to manage and complete multiple tasks/assignments simultaneously and meet deadlines
Ability to follow instructions furnished in verbal or written format

Minimum Qualifications: 

Education and Trainings: High School Diploma or GED acceptable to Texas Education Agency
Experience: Two(2) years of related work experience.
Catholic Requirement: Must be a practicing Roman Catholic in good standing.
Language: English
Licenses/Certifications: Valid Texas driver's license. Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period

How to Apply: 

Send resume along with list of two(2) professional and two (2) personal references via email, to Cathy Smith; Parish Business Administrator at or mail to: St. Mary of the Assumption Catholic Church, 1401 Washington Ave., Waco, TX 76701