Receptionist

Employer: 
Texas Catholic Conference of Bishops
Contact Name: 
Lisette Allen
Email Address: 
lisette@txcatholic.org
Phone Number: 
(512) 339-9882
Job Description: 

Ministerial Character:

The Bishops of the State of Texas are the visible principle and foundation of unity in the (arch)dioceses entrusted to them. In a unique and visible way, the bishops make Christ's mission present and enduring as Shepherds of the Christian Community. In order to fulfill their mission, the bishops form the Texas Catholic Conference of Bishops (TCCB) and direct its staff to serve as the public policy voice of the church in Texas and nationally, coordinate the accreditation and cooperation of Texas Catholic Schools, and help preserve the documents and cultural history of the church through the Catholic Archives of Texas. The bishops appoint an executive director who is responsible for employing staff to carry out those functions, subject to the TCCB budget.

Each position employed by the TCCB helps extend the ministry of the Texas bishops within the church community in particular ways, as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the bishops in the performance of their ministry, and thereby engages in ministry for the church.

Job Summary

This position is a full-time non-exempt position that reports to the Director of Education, with additional oversight provided by the Executive Director. The receptionist provides administrative support to ensure operation of the office. The position will support the TCCB Executive Director and departmental directors though a variety of tasks related to organization, and communication. This position has limited discretion in independent decision making and works under close supervision.

Duties: 

Ministerial Character:

The Bishops of the State of Texas are the visible principle and foundation of unity in the (arch)dioceses entrusted to them. In a unique and visible way, the bishops make Christ's mission present and enduring as Shepherds of the Christian Community. In order to fulfill their mission, the bishops form the Texas Catholic Conference of Bishops (TCCB) and direct its staff to serve as the public policy voice of the church in Texas and nationally, coordinate the accreditation and cooperation of Texas Catholic Schools, and help preserve the documents and cultural history of the church through the Catholic Archives of Texas. The bishops appoint an executive director who is responsible for employing staff to carry out those functions, subject to the TCCB budget.

Each position employed by the TCCB helps extend the ministry of the Texas bishops within the church community in particular ways, as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the bishops in the performance of their ministry, and thereby engages in ministry for the church.

Job Summary

This position is a full-time non-exempt position that reports to the Director of Education, with additional oversight provided by the Executive Director. The receptionist provides administrative support to ensure operation of the office. The position will support the TCCB Executive Director and departmental directors though a variety of tasks related to organization, and communication. This position has limited discretion in independent decision making and works under close supervision.

Knowledge, Skills, and Abilities: 

Knowledge Skills and Abilities (list)
• Knowledge of Microsoft Word, Excel, and Adobe Pro
• Knowledge of the operation of a business telephone
• Ability to maintain confidentiality
• Ability to communicate and work effectively with staff
• Ability to accurately prepare and maintain records, files, and reports
• Ability to use a computer to input data
• Skill in the operation of office equipment (e.g., calculator, copier etc.)
• Skill in managing and prioritizing multiple tasks
• Ability to work under pressure and meet deadlines
• Ability to proof all work and have strong attention to detail

Minimum Qualifications: 

Education
High School Diploma or GED equivalence acceptable to Texas Education Agency (TEA).

Experience
Three years full-time, wage earning related work experience in clerical activities.

Licenses / Certifications
Valid Texas Driver’s License

Must submit an Ethics and Integrity in Ministry (EIM) application for Ministry within the first week of employment, participate in an EIM Basic Abuse Prevention Training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

Catholic Requirement: Must be a practicing Catholic in good standing

Mental / Physical Tasks: (E=Essential, M=Marginal)
E Talking
E Listening
E Standing
E Walking
E Sitting
E Grasping / holding
E Lifting/Carrying
E Driving
E copier, telephone
E Bending
E Stretching, reaching, touching
E Seeing
E Reading and Comprehending
E Copier, telephone
E Using personal computers and keyboard
E Using office equipment, e.g. stapler,
E Using personal computers & keyboards

Working Conditions
• All employees are engaged in ministry and closely tied to the Bishops in the exercise of the Bishops ministry and obligations to the Texas Catholic Conference.
• Texas Catholic Conference is an at-will employer.
• Working on weekend, evenings and some holidays may be required
• Some travel with overnight lodging may be required
• Use of personal vehicle will be required
• Work in a tobacco-free environment

How to Apply: 
Please email a cover letter and resume to Lisette Allen at lisette@txcatholic.org